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If there are multiple tabs, you'll have multiple arrows. TabĪny tab in a document will be represented by an arrow pointing to the right ( tab marker), as shown in the picture. The picture to the left is an example of a single space between the 'A' and 'B' characters. These marks help with identifying two spaces instead of one and a tab created using spaces instead of a tab.
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The space character is the most common formatting marks and is represented as a single dot in place of each space in a document. If you want to drop down a line, but not end a paragraph, press Shift+ Enter to create a line break in the paragraph. The paragraph continues until Enter is pressed again. By default, when pressing the Enter, Microsoft Word and most other programs create a new paragraph. The paragraph mark or pilcrow follows any new paragraph in a document. To delete pagination breaks, move your cursor in front of the page break mark and press the Del. There is also a column and section break. Below, is a picture and an example of a page break mark. In menu versions of Word it is on the formatting toolbar. The pillcrow is the Hide-Show non-printing characters button. Pagination breaksĪ page break that is inserted manually into the document is shown when formatting marks are enabled. Tool 3 Show All Formatting Marks (All versions of Word) The latter option can also be activated using the Pillcrow on the Paragraph Group (Word 2007+) or with a keyboard shortcut. The same symbol is found on the Enter key on many computer keyboards. The image to the left shows that the line break resembles a symbol of an arrow pointing down and to the left. Line breaksĪ line break is a break in the current line of text that doesn't create a new paragraph and is often done using the shortcut Shift+ Enter. To create a new field code, press Ctrl+ F9, and to toggle the display of field codes, press Alt+ F9.
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For example, to display the updated current date in a document, use the field code.
Microsoft word formatting marks missing code#
Field codeĪ field code is a command or code that instructs Microsoft Word to insert special items, such as the current date, current page number, or custom graphics. These look like a dash with a small line extending down on the right side (shown left). Conditional hyphenĪny hyphen not entered manually entered is shown as a conditional hyphen mark. Types of formatting marksīelow, is a list of the different formatting marks you'll see when enabled with a brief description. Check the View drop-down menu (Microsoft Word 2003 and earlier) or the Home tab (Microsoft Word 2007 and later) for an option to display the formatting marks button. If the formatting marks button is not visible in your toolbar, you can change this setting. The formatting marks feature can also be enabled or disabled by clicking the paragraph symbol in the toolbar, as shown in the picture. So by having the formatting marks on, you can see those kinds of things and fix them by using the correct kind of formatting to position things.With Microsoft programs that support formatting marks press the Ctrl+ * ( Ctrl+ Shift+ 8) shortcut key to enable and disable formatting marks. If you use the alignment options to put it into the middle, then adjusting sizes of fonts or margins will not put things out of place. In Word, position your cursor to the paragraph before and after those gaps and click the little arrow pointing southeast at the bottom, right corner of Home, Paragraph section of ribbon. If the font was increased, that will have the effect of making each space bigger, so something that was in the middle, will be pushed further across. For example, if you change the size of the font, or the margins, things won't always stay where they are. You can also see things like where people have used tabs or not.Īs a general rule, you should not use the spacebar to align things as it can cause problems. With the formatting marks off you won't know have they done that or used the alignment settings, which is the proper way. Notes: To display the available PPC tickmarks, from the main menu select PPC and then Tickmarks Toolbar. For example, people often use spaces to push text to the centre of a line. If the PPC menu, as well as the PPC tickmarks toolbar, is missing from Microsoft Excel or Word it could be the result of the appropriate add-in becoming disabled or damaged. It can highlight errors in the layout and these can be corrected. It also shows you how things have been laid out. It is easier to edit document when formatting marks are visible.